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New Hire Reporting Information
 

 

Federal law requires all employers to report certain information on newly hired employees to a designated state agency.

A newly hired employee is defined as:

  • someone not previously employed by the employer; or

  • a person being rehired who was previously employed by the employer, but has separated from the employer for at least 60 consecutive days.

In Nevada, new hire information must be reported to the Employment Security Division of the Department of Employment, Training and Rehabilitation.  

New hire information is used by the Child Support Enforcement Program of the Nevada Division of Welfare and Supportive Services and the National Directory of New Hires to locate parents who are not paying legally required child support.

         Who must report?

         When must New Hire information be reported?

         Where must New Hire reports be sent?

         What New Hire information must be reported?

         How must New Hire information be reported?

         FTP Reporting (preferred)

         Multistate Employers

         Questions:

         New Hire Reporting Information Sheet


Who must report?

Any employer who hires (or rehires
after at least 60 consecutive days of separation from your employment) employees for whom a W-4 Form is required by the Internal Revenue Service (IRS).


When must New Hire information be reported?

         Required information must be reported within 20 days of hire (or rehire after at least 60 consecutive days of separation from your employment).


Where must New Hire reports be sent?

Department of Employment, Training and Rehabilitation
Employment Security Division - New Hire Unit
500 East Third Street
Carson City, NV 89713-0033    (include +4 zip of 0033)

or Fax to  775-684-6379


What New Hire information must be reported?

For each person hired (or rehired after at least 60 consecutive days of separation from your employment), you must report:

  • Employee's Full Name
  • Employee's Social Security Number
  • Employee's Address (City, State and Zip Code)
  • Employer's Federal Employer Identification Number
  • Employer's Name
  • Employer's Address (City, State and Zip Code)
  • Employee's Start Date

Employer Alert! As part of an ongoing effort to assist employers in protecting themselves from possible fraud, Nevada's New Hire Program uses a cross match procedure with Unemployment Insurance to detect possible fraudulent practices. To assist in this cross match we ask that you also provide the following optional items:

  • Date of Birth
  • State of Hire
     

How must New Hire information be reported?

The method of reporting is at the discretion of the employer; a specific form is not required.


Secure File Transfer Protocol (FTP) Reporting:

More information regarding FTP Reporting.


 Multistate Employers:

If you have employees in more than one state, employees may be reported to the state in which they are working, or you may report all employees to one state. If you choose to report to one State, you must notify the Secretary of Health and Human Services of the State you choose. Notification should be mailed to:

Department of Health and Human Services
Office of Child Support Enforcement
Multistate Employer Registration
PO Box 509
Randallstown, MD 21133

For information, call Customer Service (202) 401-9267

Multistate Employer Registration/Federal Parent Locator Service


Questions:

Questions regarding New Hire reporting in Nevada may be directed to:

(775) 684-6370
(888) 639-7241 toll-free

For information regarding the Nevada Child Support Enforcement Program, please visit their web site at:
ChildSupportEnforcementProgram
 or call:
(775) 684-0500

Additional information at Federal Parent Locator Service