New Hire Online Reporting
 

Contents:

         General Information

         Online (FTP) Submission

         Reporting Specifications

General Information:

Nevada encourages employers to submit their New Hire reporting online.  New Hire reporting is due within 20 days of an employee being hired or rehired.  New Hire information is used by the Child Support Enforcement Program to locate parents who are not paying legally required child support.

If you do not report online.


Online Submission:

To report New Hire information via secure File Transfer Protocol (FTP) you must establish a user ID and password.  Please call the New Hire Unit  at  775-684-6370, or toll free at 888-639-7241 for details.


Reporting Specifications: 

 To submit New Hire information online through secure FTP, use the following specifications:

Field Name

Type

Size

Position

Required/
Optional

Remarks

Employee SSN

N

9

001-009

Required

As Reported by employee

Employee First Name

A

16

010-025

Required

At least one character

No special characters

Employee Middle Name

A

16

026-041

Optional

If non-blank, must be at least one character

No special characters

Employee Last Name

A

30

042-071

Required

At least one character

No special characters, except for hyphen

Employee Street Address (line 1)

A/N

40

072-111

Required

Non-blank

Employee Street Address (line 2)

A/N

40

112-151

Optional

If address line is less than 40 characters, do not concatenate into one line

Employee Street Address (line 3)

A/N

40

152-191

Optional

 

Employee City

A

25

192-216

Required

At least two characters

No special characters, except for hyphen

Employee State

A

2

217-218

Required

Valid state or territory abbreviation

Employee Zip (1)

N

5

219-223

Required

Must be numeric

Employee Zip (2)

A/N

4

224-227

Optional

If present, must be numeric

Employee Foreign Country Code

A/N

2

228-229

Required, if foreign address

Refer to US Dept of Commerce FIPS Code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4  (April 1995)

Employee Foreign Country Name

A/N

25

230-254

Optional

If present, at least two characters

Employee Foreign Zip Code

A/N

15

255-269

Optional

 

Employee Date of Birth

A/N

8

270-277

Optional

If present, must be numeric

Format - YYYYMMDD

Employee Date of Hire

A/N

8

278-285

Required

If present, must be numeric

Format - YYYYMMDD

Employee State of Hire

A

2

286-287

Optional

Valid state or territory abbreviation

Employer Federal EIN

N

9

288-296

Required

Federal Employer Identification Number

Employer State EIN

A/N

12

297-308

Optional

If FEIN is not available, send the State EIN

If present and less than 12 characters, left justify

Employer Name

A/N

45

309-353

Required

At least two characters

Employer Street Address (line 1)

A/N

40

354-393

Required

FEIN address from W4

Employer Street Address (line 2)

A/N

40

394-433

Optional

If address line is less than 40 characters, do not concatenate into one line

Employer Street Address (line 3)

A/N

40

434-473

Optional

 

Employer City

A

25

474-498

Required

At least two characters

Employer State

A

2

499-500

Required

Valid state or territory abbreviation

Employer Zip (1)

N

5

501-505

Required

Must be numeric

Employer Zip (2)

A/N

4

506-509

Optional

If present, must be numeric

Employer Foreign Country Code

A/N

2

510-511

Required, if foreign address

Refer to US Dept of Commerce FIPS code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April 1995)

Employer Foreign Country Name

A/N

25

512-536

Optional

If present, at least two characters

Employer Foreign Zip Code

A/N

15

537-551

Optional

 

Employer Opt Street Address (line 1)

A/N

40

552-591

Optional

The optional address will be blank if only collecting one address. If there is a second address, it should be the address where child support orders should be sent.

Employer Opt Street Address (line 2)

A/N

40

592-631

Optional

If address is less than 40 characters, do not concatenate into one line

Employer Opt Street Address (line)

A/N

40

632-671

Optional

 

Employer Opt City

A

25

672-696

Optional

If present, at least two characters

Employer Opt State

A

2

697-698

Optional

If present, valid state or territory abbreviation

Employer Opt Zip (1)

A

5

699-703

Optional

If present, must be numeric

Employer Opt Zip (2)

A

4

704-707

Optional

If present, must be numeric

Employer Opt Foreign Country Code

A/N

2

708-709

Optional

Refer to US Dept of Commerce FIPS code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April, 1995)

Employer Opt Foreign Country Name

A/N

25

710-734

Optional

If present, at least two characters

Employer Opt Foreign Zip Code

A/N

15

735-749

Optional

 

Federal Filler

A

50

750-799

 

Spaces - to be used for future Federal versions

State Filler

A

101

800-900

 

Spaces - to be used for future State versions

Type A, A/N = Alpha, Alpha/Numeric - left justified, blank filled
Type N = Numeric, right justified, zero filled, unsigned