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Electronic Filing
Specifications:
These specifications are in conformance with the Social Security
Administration's Electronic Filing W-2 (EFW2) format (formerly
MMREF-1) as listed on
www.ssa.gov. Locations not used by Nevada are so
indicated.
Record Code: RA = Submitter Record
-
Type A/N =
Alpha/numeric, left justified, blank filled
-
Type A = Alpha,
left justified, blank filled
-
Type N =
Numeric, right justified, zero filled, unsigned
Record Code: "RA" - Must be followed by Record Code "RE"
|
Location |
Field Name |
Field Length |
Type |
Description |
|
1-2 |
Record Identifier |
2 |
A |
Constant "RA" |
|
3-11 |
Submitter's Employer Identification Number (FEIN) |
9 |
N |
Enter the submitter's Federal Identification Number. |
|
12-216 |
|
205 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
217-273 |
Submitter Name |
57 |
A/N |
Enter the name of the organization to receive
notification of unprocessable data. |
|
274-295 |
Location Address |
22 |
A/N |
Enter the submitter's specific location. (Attention,
Suite, Room Number, etc.) Note: this is the first
line of the submitter delivery address. |
|
296-317 |
Delivery Address |
22 |
A/N |
Enter the submitter's delivery address. (Street or Post
Office Box). |
|
318-339 |
City |
22 |
A |
Enter the submitter's city. |
|
340-341 |
State Abbreviation |
2 |
A |
Enter the Submitter's state. For a foreign address, fill
with blanks. |
|
342-346 |
Zip Code |
5 |
N |
Enter the submitter's Zip Code. For a foreign address,
fill with blanks. |
|
347-350 |
Zip Code Extension |
4 |
N |
Enter the submitter's four-digit extension of the Zip
Code. If not applicable, fill with blanks. |
|
351-355 |
|
5 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
356-378 |
Foreign State/Province |
23 |
A/N |
If applicable, enter the submitter's foreign
state/province. Otherwise, fill with blanks. |
|
379-393 |
Foreign Postal Code |
15 |
A/N |
If applicable, enter the submitter's foreign postal
code. Otherwise, fill with blanks. |
|
394-395 |
Country Code |
2 |
A |
If applicable, enter the submitter's foreign country
code. Otherwise, fill with blanks. |
|
396-422 |
Contact Name |
27 |
A |
Enter the name of the person to be contacted by DETR
concerning processing problems. |
|
423-437 |
Contact Phone Number |
15 |
A/N |
Enter the contact's telephone number (including the area
code). |
|
438-442 |
Contact Phone Extension |
5 |
A/N |
If applicable, enter the contact's telephone extension
number. Otherwise, fill with blanks. |
|
443-445 |
|
3 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
446-485 |
Contact E-Mail |
40 |
A/N |
If applicable, enter the contact's electronic
mail/Internet address. Otherwise, fill with blanks. |
|
486-488 |
|
3 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
489-498 |
Contact FAX |
10 |
A/N |
If applicable, enter the contact's FAX number (including
area code). Otherwise, fill with blanks. |
|
499-499 |
|
1 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
500-500 |
Preparer Code |
1 |
A |
Enter one of the following codes to indicate who
prepared this file:
A = Accounting Firm
L = Self-Prepared
S = Service Bureau
P = Parent Company
O = Other
Note: if more than one code applies, use the one that
best describes who prepared this file. |
|
501-512 |
. |
12 |
. |
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
Record Code: RE = Employer Record
·
Type A/N = Alpha/numeric, left justified, blank filled
·
Type A = Alpha, left justified, blank filled
·
Type N = Numeric, right justified, zero filled, unsigned
Record Code: "RE" - Must be followed by Record Code "RS32WAGE"
|
Location |
Field Name |
Field Length |
Type |
Description |
|
1-2 |
Record Identifier |
2 |
A |
Constant "RE" |
|
3-25 |
|
23 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
26 |
Terminating Business Indicator |
1 |
N |
Enter "1" if you have terminated your business during
this tax year. Otherwise, enter "0". |
|
27-39 |
|
13 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
40-96 |
Employer Name |
57 |
A/N |
Enter the first 57 characters of the employer's DBA
name, exactly as registered with NESD. |
|
97-118 |
Location Address |
22 |
A/N |
Enter the employer's specific location. (Attention,
Suite, Room Number, etc).
Note: this is the first line of the employer delivery
address. |
|
119-140 |
Delivery Address |
22 |
A/N |
Enter the employer's delivery address. (Street or Post
Office Box). |
|
141-162 |
City |
22 |
A/N |
Enter the employer's city. |
|
163-164 |
State Abbreviation |
2 |
A |
Enter the employer's state. For a foreign address, fill
with blanks. |
|
165-169 |
Zip Code |
5 |
N |
Enter the employer's zip code. For a foreign address,
fill with blanks. |
|
170-173 |
Zip Code Extension |
4 |
N |
Enter the employer's four-digit extension of the zip
code. If not applicable, fill with blanks. |
|
174-178 |
|
5 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
179-201 |
Foreign State/Province |
23 |
A/N |
If applicable, enter the employer's foreign
state/province. Otherwise, fill with blanks. |
|
202-216 |
Foreign Postal Code |
15 |
A/N |
If applicable, enter the employer's foreign postal code.
Otherwise, fill with blanks. |
|
217-218 |
Country Code |
2 |
A |
If applicable, enter the employer's foreign country
code. Otherwise, fill with blanks. |
|
219-512 |
. |
294 |
. |
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
Record Code: RS32WAGE =
Nevada State Wage Record
·
Type A/N = Alpha/numeric, left justified, blank filled
·
Type A = Alpha, left justified, blank filled
·
Type N = Numeric, right justified, zero filled, unsigned
Record Code: "RS32WAGE" - Must be followed by Record Code
"RS32SUMM"
*Note:
This record is required, unless you have indicated "Y" for no
workers/no wages on Record Code RS32SUMM (location 128).
|
Location |
Field Name |
Field Length |
Type |
Description |
|
1-2 |
Record Identifier |
2 |
A |
Constant "RS" |
|
3-4 |
State Code |
2 |
N |
Enter the state FIPS postal numeric code for the state
to which wages are being reported.
NEVADA = 32 |
|
5-8 |
Taxing Entity Code/State Record Type |
4 |
A |
Constant "WAGE" |
|
9 |
Blank |
1 |
|
Enter a blank. |
|
10-18 |
Social Security Number |
9 |
N |
Employee's social security number. If no SSN is
available, enter zeros (0). |
|
19-33 |
Employee First Name |
15 |
A |
Enter employee's first name. Do not enter punctuation in
the name field. |
|
34-48 |
Employee Middle Name or Initial |
15 |
A |
If applicable, enter the employee's middle name or
initial. Do not enter punctuation in the name field.
If unknown, fill with blanks. |
|
49-68 |
Employee Last Name |
20 |
A |
Enter employee's last name. Do not enter punctuation in
the name field except for the hyphen in a compound
surname. |
|
69-72 |
Suffix |
4 |
A/N |
Enter employee's alphabetic suffix. (For example: SR or
JR) Do not enter punctuation in the name field. If none,
fill with blanks. |
|
73-196 |
|
124 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
197-202 |
Reporting Period |
6 |
N |
Enter the last month and 4-digit year of calendar
quarter to which report applies.
03YYYY = First Quarter
06YYYY = Second Quarter
09YYYY = Third Quarter
12YYYY = Fourth Quarter
(i.e. Jan-Mar 2002 = 032002) |
|
203-213 |
State Quarterly UI Total Gross Wages (Including Tips) |
11 |
N |
Enter total wages paid to worker during the quarter,
including all tip income. Includes dollars and cents
with decimal assumed. Left zero fill. |
|
214-224 |
|
11 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
225-226 |
Number of Weeks Worked |
2 |
N |
Optional-not currently being read by Nevada.
Enter total number of weeks worked by this employee
during the reporting period. |
|
227-247 |
|
21 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
248-256 |
State Employer Account Number |
9 |
N |
Enter NESD UI Employer account number. Omit decimal,
hyphen & check digit (If the account umber is
12345.00-3, enter as 001234500). Left zero fill. |
|
257-337 |
|
81 |
|
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
|
338-346 |
Quarterly Tip Wages |
9 |
N |
Enter total tip income. Includes dollars and cents with
decimal assumed. Left zero fill. (Note: Amount cannot
exceed total gross wages in location 203-213). If no
tips to report, zero fill. |
|
347-350 |
Hours Paid |
4 |
N |
Optional-not currently being read by Nevada.
Enter total number of hours paid this employee during
the reporting period. |
|
351-359 |
Zip Code of Work Site |
9 |
A/N |
Optional-not currently being read by Nevada.
Enter the zip code of employee's work site for the
reporting period. |
|
360-512 |
. |
153 |
. |
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
Record Code: RS32SUMM
= Nevada State Summary Record
·
Type A/N = Alpha/numeric, left justified, blank filled
·
Type A = Alpha, left justified, blank filled
·
Type N = Numeric, right justified, zero filled, unsigned
Record Code: "RS32SUMM" - Must be followed by Record Code "RF"
|
Location |
Field Name |
Field Length |
Type |
Description |
|
1-2 |
Record Identifier |
2 |
A |
Constant "RS" |
|
3-4 |
State Code |
2 |
N |
Enter the state FIPS postal numeric code for the state
to which wages are being reported.
NEVADA = 32 |
|
5-8 |
Taxing Entity Code/State Record Type |
4 |
A |
Constant "SUMM" |
|
9-10 |
Blank |
2 |
|
Enter a blank. |
|
11-19 |
Federal Tax ID Number |
9 |
N |
Enter the employer's Federal Tax Identification Number,
do not enter the hyphen. (If the account number
is 88-1234567, enter as 881234567. |
|
20 |
Blank |
1 |
|
Enter a blank. |
|
21-29 |
State Employer Account Number |
9 |
N |
Enter NESD UI Employer account number. Omit decimal,
hyphen & check digit. (If the account number is
12345.00-3, enter as 001234500). Left zero fill. |
|
30 |
Blank |
1 |
|
Enter a blank. |
|
31-36 |
Reporting Period |
6 |
N |
Enter the last month and 4-digit year of calendar
quarter to which report applies.
03YYYY = First Quarter
06YYYY = Second Quarter
09YYYY = Third Quarter
12YYYY = Fourth Quarter
(i.e. Jan-Mar 2002 = 032002) |
|
37 |
Blank |
1 |
|
Enter a blank. |
|
38-44 |
Total Number of Workers on Report |
7 |
N |
Enter the total number of Code RS32WAGE records for this
employer. (If "Y" entered in location 128 indicating no
workers/no wages for the quarter, zero fill this
location. |
|
45 |
Blank |
1 |
|
Enter a blank. |
|
46-59 |
Total Wages Paid This Quarter (Including Tips) |
14 |
N |
Enter the amount of total wages including tips
paid in this calendar quarter. Includes dollars and
cents with decimal assumed. No decimal or negative
wages. Right justify; left zero fill. (If "Y"
entered in location 128 indicating no workers/no wages
for the quarter, zero fill this location). |
|
60 |
Blank |
1 |
|
Enter a blank. |
|
61-74 |
Nontaxable Wage |
14 |
N |
Enter the amount of nontaxable wages paid this calendar
quarter. (If "Y" entered in location 128 indicating no
workers/no wages for the quarter, zero fill this
location). |
|
75 |
Blank |
1 |
|
Enter a blank. |
|
76-89 |
Taxable Wages Paid This Quarter |
14 |
N |
Enter the amount of total taxable wages paid this
calendar quarter. This figure is the amount listed in
location 46-59 minus the amount listed in
location 61-74. (If "Y" entered in location 128
indicating no workers/no wages for the quarter, zero
fill this location). |
|
90 |
Blank |
1 |
|
Enter a blank. |
|
91-103 |
Blank |
13 |
|
Blank filled. |
|
104-110 |
Month (1) Employment for Employer |
7 |
N |
Enter the number of covered workers who worked during or
received pay subject to UI wages for the payroll period
which includes the 12th day of the first month of the
reporting period. (If "Y" entered in location 128
indicating no workers/no wages for the quarter, zero
fill this location). |
|
111 |
Blank |
1 |
|
Enter a blank. |
|
112-118 |
Month (2) Employment for Employer |
7 |
N |
Enter the number of covered workers who worked during or
received pay subject to UI wages for the payroll period
which includes the 12th day of the second month of the
reporting period. (If "Y" entered in location 128
indicating no workers/no wages for the quarter, zero
fill this location). |
|
119 |
Blank |
1 |
|
Enter a blank. |
|
120-126 |
Month (3) Employment for Employer |
7 |
N |
Enter the number of covered workers who worked during or
received pay subject to UI wages for the payroll period
which includes the 12th day of the third month of the
reporting period. (If "Y" entered in location 128
indicating no workers/no wages for the quarter, zero
fill this location). |
|
127 |
Blank |
1 |
|
Enter a blank. |
|
128 |
No Workers/No Wages Indicator |
1 |
A |
Enter a "Y" if there were No Workers/No Wages for the
quarter being reported; otherwise, leave blank. |
|
129-512 |
. |
384 |
. |
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
Record Code: RF = Final Record
·
Type A/N = Alpha/numeric, left justified, blank filled
·
Type A = Alpha, left justified, blank filled
·
Type N = Numeric, right justified, zero filled, unsigned
Record Code: "RF" - Must be Preceded by Record Code "RS32SUMM"
|
Location |
Field Name |
Field Length |
Type |
Description |
|
1-2 |
Record Identifier |
2 |
A |
Constant "RF" |
|
3-512 |
. |
510 |
. |
Not used by Nevada. (Nevada's program will not read or
utilize data reported in this location). |
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