General Information

 
Nevada encourages employers to submit their New Hire reporting online.  New Hire reporting is due within 20 days of an employee being hired or rehired.  New Hire information is used by the Child Support Enforcement Program to locate parents who are not paying legally required child support.

If you do not report online, learn How must New Hire information be reported.

 

Online (FTP) Submission

 
To report New Hire information via secure File Transfer Protocol (FTP) you must establish a user ID and password.  Please call the New Hire Unit  at  775-684-6370, or toll free at 888-639-7241 for details.

 

Reporting Specifications

 
When submitting New Hire information online through secure FTP, use the following specifications.
 

Field Name Type Size Position Required/
Optional
Remarks
Employee SSN N 9 001-009 Required As Reported by employee.
Employee First Name A 16 010-025 Required

At least one character.

No special characters.

Employee Middle Name A 16 026-041 Optional

If non-blank, must be at least one character.

No special characters.

Employee Last Name A 30 042-071 Required

At least one character.

No special characters, except for hyphen.

Employee Street Address (line 1) A/N 40 072-111 Required Non-blank.
Employee Street Address (line 2) A/N 40 112-151 Optional If address line is less than 40 characters, do not concatenate into one line.
Employee Street Address (line 3) A/N 40 152-191 Optional  
Employee City A 25 192-216 Required

At least two characters.

No special characters, except for hyphen.

Employee State A 2 217-218 Required Valid state or territory abbreviation.
Employee Zip (1) N 5 219-223 Required Must be numeric.
Employee Zip (2) A/N 4 224-227 Optional If present, must be numeric.
Employee Foreign Country Code A/N 2 228-229 Required, if foreign address Refer to US Dept of Commerce FIPS Code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4  (April 1995).
Employee Foreign Country Name A/N 25 230-254 Optional If present, at least two characters.
Employee Foreign Zip Code A/N 15 255-269 Optional  
Employee Date of Birth A/N 8 270-277 Optional If present, must be numeric Format - YYYYMMDD.
Employee Date of Hire A/N 8 278-285 Required If present, must be numeric Format - YYYYMMDD.
Employee State of Hire A 2 286-287 Optional Valid state or territory abbreviation.
Employer Federal EIN N 9 288-296 Required Federal Employer Identification Number.
Employer State EIN A/N 12 297-308 Optional

If FEIN is not available, send the State EIN.

If present and less than 12 characters, left justify.

Employer Name A/N 45 309-353 Required At least two characters.
Employer Street Address (line 1) A/N 40 354-393 Required FEIN address from W4.
Employer Street Address (line 2) A/N 40 394-433 Optional If address line is less than 40 characters, do not concatenate into one line.
Employer Street Address (line 3) A/N 40 434-473 Optional  
Employer City A 25 474-498 Required At least two characters
Employer State A 2 499-500 Required Valid state or territory abbreviation.
Employer Zip (1) N 5 501-505 Required Must be numeric.
Employer Zip (2) A/N 4 506-509 Optional If present, must be numeric.
Employer Foreign Country Code A/N 2 510-511 Required, if foreign address Refer to US Dept of Commerce FIPS code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April 1995)
Employer Foreign Country Name A/N 25 512-536 Optional If present, at least two characters.
Employer Foreign Zip Code A/N 15 537-551 Optional  
Employer Opt Street Address (line 1) A/N 40 552-591 Optional The optional address will be blank if only collecting one address. If there is a second address, it should be the address where child support orders should be sent.
Employer Opt Street Address (line 2) A/N 40 592-631 Optional If address is less than 40 characters, do not concatenate into one line.
Employer Opt Street Address (line) A/N 40 632-671 Optional  
Employer Opt City A 25 672-696 Optional If present, at least two characters.
Employer Opt State A 2 697-698 Optional If present, valid state or territory abbreviation.
Employer Opt Zip (1) A 5 699-703 Optional If present, must be numeric.
Employer Opt Zip (2) A 4 704-707 Optional If present, must be numeric.
Employer Opt Foreign Country Code A/N 2 708-709 Optional Refer to US Dept of Commerce FIPS code manual, Nat'l Institute of Standards and Technology, FIPS PUB 10-4 (April, 1995).
Employer Opt Foreign Country Name A/N 25 710-734 Optional If present, at least two characters
Employer Opt Foreign Zip Code A/N 15 735-749 Optional  
Federal Filler A 50 750-799   Spaces – To be used for future Federal versions.
State Filler A 101 800-900   Spaces – To be used for future State versions.

 
Type A, A/N = Alpha, Alpha/Numeric.  And left-justified, blank filled.
Type N = Numeric, right justified, zero filled, unsigned.